Current job title: Secretary I
Industry: Higher Education
Department: Administration
Years worked in this industry: 2
Years worked in this department: 2
Special training or attributes needed or helpful to
get job in this industry (or specific department): Computer
Applications Microsoft Office, database skills, record keeping and
filing, brochure development, budgeting, general secretarial skills,
previous experience, ability to handle multiple tasks, problem solving
skills, ability to effectively manage projects to meet deadlines,
professionalism strong work ethic, interpersonal skills, ability to work
in a team environment, able to work independently and efficiently.
Number of
managers and/or staff supported: 5
Typical work hours: 8 4:30
Weekends or overtime hours: Weekend
work and overtime, how often: ~8 days a month, no overtime pay, but
compensated hours off.
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.): approx. $24,500
Benefits (direct or indirect): Very
good benefits
Lingo you might hear in this industry:
A typical day on the job: Includes
developing reports, scheduling meetings/appointments and maintaining
calendars, preparing presentations (incorporating graphs, charts, data,
etc.), corresponding (by phone, fax or e-mail) with clients, database data
entry, training/conference arrangements (brochure development, room
reservations, web page creation/links, attendance tracking), filing, web
site maintenance.
Positive things about being an administrative
professional in this industry:
#1 the variety of work
#2 satisfaction
#3 ability to create/complete projects with minimal supervision.
Negative things about being an administrative
professional in this industry:
#1 pay
#2 length of time it takes to move up in a position
#3 being taken seriously.
Type of workspace/office:
cubicle
Primary responsibilities as an administrative
professional in this position:
Providing administrative
support for five field specialists:
Event logistics for meetings, and trainings
Communications newsletters, e-newsletter, website and mailings
Customer relations
Create, organize, and maintain filing systems/records related to specific
area of assignment
Generating reports/presentations
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement: Strong
computer application knowledge, ability to multi-task, ability to work
well with others.
Office machines or equipment operated regularly:
Computer, fax, copier, mulit-line phone system, scanner, digital camera
Technology (hard) skills used regularly:
Word processing, spreadsheets, databases (Microsoft).
Critical soft skills: Listening skills,
readily adapt, communication skills, problem solving, manage time,
professionalism, team player, strong work ethic Im sure there are more,
but all of these skills are necessary in order to work effectively.
Without these skills, a person might fall behind in their duties or would
not complete an assignment correctly. And in a fast pace environment, you
need to be on your toes and ready to start stop go from one project to
another before completing, then back again
..constant prioritizing and
communicating.
Pace of this position: fast
Geographical region: Central U.S.
