The Effective Admin™

Karen Porter, The Administrative Professional Job Performance and Career Success Coach™

and Founder and President

of The Effective Admin

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Featured Administrative Professional Job Description:  Government

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Current job title:  Executive Assistant to the Lieutenant Governor

 

Industry:  State Government

 

Department:  scheduling, communications, speech writing, general staffing

 

Years worked in this industry:  5

 

Years worked in this department:  less than 2

 

Special training or attributes needed or helpful to get job in this industry (or specific department):  I believe I got my job through hard work, persistence and attitude. I am looking for some specialized training now.

 

Number of managers and/or staff supported:  2-5

 

Typical work hours:   7:30 am - 4:00 pm or more as needed

 

Weekends or overtime hours:  Yes, once in awhile, I earn comp time.

 

General salary range (Note: This is a general figure or range provided by survey respondent and may NOT be an exact salary in order to give survey respondent some privacy. Also you must take into account that the number of years worked in industry/department may contribute to this salary as well as criteria such as level of position and person reports to, required hours and geographical location.):  approx. $15.49/hour

 

Benefits (direct or indirect):  Yes, health insurance, paid holidays, vacation, sick leave and comp time.

 

Lingo you might hear in this industry:  Nothing really different unless it is Burros (Democrats) and Pachyderms (Republicans)

 

A typical day on the job:  In this office, a typical day is rare. Everything depends on what is happening in the moment. We also do a lot of speaking engagements across the state during the day. When it is quiet, I work on speeches and reorganizing the schedule.

 

Positive things about being an administrative professional in this industry:  I have made many good contacts.

 

Negative things about being an administrative professional in this industry: 

Too many people know who you are.

 

I work for this administration. If they are not re-elected, then I do not have this job.

 

Type of workspace/office:  office (with a window)

 

Primary responsibilities as an administrative professional in this position:  Scheduling, correspondence, writing, researching staffing and keeping everything on track

 

Top thing(s) incumbent admin would require of job applicants seeking to be her/his position replacement:  Organization skills, integrity and multi-tasking

 

Office machines or equipment operated regularly:  Phone, copier, computer

 

Technology (hard) skills used regularly:  Word, Excel, Outlook calendar and e-mail, Contrack

 

Critical soft skills:  Communication. I meet, greet and settle a wide range of visitors and business people and organizations

 

Pace of this position:  fast

 

Geographical region:  Northwest U.S.