Current job title: Executive Assistant
Industry: Real Estate Development for
Retail Industry
Department: Acquisitions Department
Years worked in this industry: less
than 1
Years worked in this department: less
than 1
Special training or attributes needed or helpful to
get job in this industry (or specific department): No special
training, but helpful to have MS Word and MS Excel experience as well as
reliability in respect to job attendance and willing to accept new
challenges on the job.
Number of
managers and/or staff supported: 4
Typical work hours: Mon- Fri 8:30 am
5:30 pm
Weekends or overtime hours: Some
overtime (rarely).
Not paid overtime, but there is flexibility of leaving early or coming in
late to compensate.
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.): approx. $36,000
Benefits (direct or indirect): Medical
, Life , Dental & 401K
Lingo you might hear in this industry:
1. Broker Incentive Programs (BIP)- programs to encourage brokers to seek
us
for new deals in the area for development of retail shopping centers that
include a highly valued reward ( ex: Trip to Hawaii ) to the broker who
meets the criteria set for the incentive program.
2. Letter of Intent (LOI) Letters to prospective tenants which outline
basic terms between Landlord and prospective tenants who may be willing to
enter into lease negotiations.
3. Covenants, Conditions and Restrictions (CC & Rs): Term used to describe
restrictive limitations that may be placed on property and its use and
which
usually are made a condition of holding title or lease.
A typical day on the job: Open office ,
make coffee, check stock room for supply needs and order
supplies as needed, maintain acquisitions team meeting notes, answer
emails
from corporate office, answer main phone line, send any packages via
prescribed shipping carriers, create databases and maintain records,
closing
of office .
Positive things about being an administrative
professional in this industry:
1. Opportunity for learning
new skills
2. Working with professional colleagues
3. Certain degree of autonomy
Negative things about being an administrative
professional in this industry: Rude behaviors of clients
sometimes because I
am not in the industry the same as they are (I am seen only as the
receptionist).
Type of workspace/office:
very small office at the front desk.
Primary responsibilities as an administrative
professional in this position:
1. Insure running of the day
to day office responsibilities run smoothly
2. Provide assistance and
support to the acquisitions team in research of
new targets for site developments.
3. Provide support to director of leasing and assist with preparation of
reports for lease agreements.
4. Coordinate travel and conference / workshop registration for team
members.
5. Coordinate administrative matters with corporate office for hiring of
any
new members.
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement:
1. Ability to multi task and assistant several managers / team members.
2. Able to prioritize work duties and deadlines.
3. Strong organizational and communication skills.
Office machines or equipment operated regularly:
Copier,
fax, computer, color printer and postage machine
Technology (hard) skills used regularly:
Computer
skills such as Emailing, Word Processing, MS Excel, 10 Key, Internet
navigation.
Critical soft skills:
Diligence-
willing to see a job done well
from start to finish.
Good communications skills because communications
is
vital to any industry, both to outside clients and also internally within
the company.
Pace of this position: Average
Geographical region: Southwest U.S.
