Current job title: Executive Admin
Industry: Biotherapeutics/Plasma
Derivatives
Department: Legal Department
Years worked in this industry: 20 years
(in legal field)
Years worked in this department: 2
Special training or attributes needed or helpful to
get job in this industry (or specific department): Yes, I
needed to have had extensive legal experience and proficiency with
software packages along with experience of interrelations with upper
management/executives inside company and outside of company.
Number of
managers and/or staff supported: 1 General Counsel, 1 Asst.
General Counsel, 1 Corporate Counsel and 1 Contract Manager.
Typical work hours: 9-12 hours per day.
Weekends or overtime hours: No
weekends, unless absolutely necessary. I often do overtime, I do get paid
for it.
General salary range
(Note: This is a general figure or range provided by survey respondent and may
NOT be an exact salary in order to
give survey respondent some privacy. Also you must take into account that
the number of years worked in industry/department may contribute to this
salary as well as criteria such as level of position and person reports
to, required hours and geographical location.):
$40,000 - $45,000
Benefits (direct or indirect): Yes,
excellent benefits, dental, vision, medical, flex spending, credit union,
401K, pay for performance, tuition refund.
Lingo you might hear in this industry:
"Articles of Incorporation" is the title of a form to be filed with your
Secretary of State or Corporate Division's records in order to officially
start up a corporation.
“Limited Liability Company” an unincorporated company formed under
applicable state statute whose members cannot be held liable for the acts,
debts, or obligations of the company and that may elect to be taxed as a
partnership.
“Juris Doctor” or JD “Doctor of Law” the lowest degree conferred by a law
school usually after three years of full-time study or its equivalent.
There’s also the Masters of Law.
A typical day on the job: There are no
typical days, everything is priority and sort of quick paced. I have to be
able to really think on my feet, offer suggestions and know all facets of
not only my job but those I support. I have admin meetings on certain days
and staff meetings on others, keeping and maintaining calendars, invoicing
(so I meet w/Finance monthly), ordering of office supplies, etc.,
maintaining our departmental website on the intranet site of the company.
Positive things about being an administrative
professional in this industry: For me, it’s the overall
experience, getting to know the business I’m in from my department to the
overall company, also being pleasant and personable with the contacts that
I’ve made in and outside of our company, which have extended to getting
info more expeditiously and easier. Most of all, the on the job training,
you learn something new everyday.
Negative things about being an administrative
professional in this industry: I don’t feel there are any
negatives, unless one views it as such.
Type of workspace/office:
Semi-private cubicle.
Primary responsibilities as an administrative
professional in this position:
1 – to maintain the calendar, the calls, the needs of my General Counsel
(who, by the way is ideal to work with)
2 – to maintain the billing/invoicing of our outside counsel/vendors and
to meet with accounting
3 – to keep everyone in our dept. up-to-date at staff meetings on any and
all concerns of our dept and the company as a whole, from offering
departmental suggestions of team work and team building events, etc.
4 – to bring on new employees and to have them equipped with all info
pertaining to our dept. and the company as a whole
5 – to always build on my knowledge everyday with whatever crosses my desk
and/or my General Counsel’s desk so that I am better prepared to
participate in meetings, discussions, etc.
Top thing(s) incumbent admin would require of job
applicants seeking to be her/his position replacement: Of
course, legal experience from on the job, the ability to deal effectively
and positively with all levels of management, the asset to take the
initiative and to have the common sense to not be counterproductive, and,
of course, all levels of software training and the willingness to take
advance courses as needed.
Office machines or equipment operated regularly: fax
machine, copy machine.
Technology (hard) skills used regularly:
I use Excel spreadsheets, PowerPoint for meeting slides, etc., FrontPage
for our website.
Critical soft skills: To be personable
and approachable, in order to work hand-in-hand, to give to get. When you
are pleasant and always a gem to work with, you get what you need when you
need it and vice-versa. You need to negotiate and communicate well to make
others feel important and that they have your undivided attention at that
time. This makes everyone’s day better and you don’t mind extending the
extra help and in turn the same is done for you, because they remember how
pleasant it was to have interacted with you.
Pace of this position: Fast
Geographical region: Southeast U.S.
